One file per person
Master data, contract, percentage, salary and documents in one place, together with appraisals and the employment reference.
HR management and digital personnel files, securely hosted in Switzerland
Master data, contract and documents for every person sit in one file, and every change carries a valid-from date. Roles govern who sees what, and joiners and leavers are handled with checklists.
30 minutes, free, on your own workflows
In short
What does HR management software do?
HR management software keeps employees’ master data, contracts and documents in a digital personnel file instead of binders and Excel lists. In Switzerland the employer may only process data that concerns suitability for the job or is needed for the employment contract (Art. 328b CO). CrewDeck by Digital Airways connects the personnel file with time tracking, absences and the org chart, governs access through roles and is hosted in Switzerland.
| Product | CrewDeck, time tracking and HR software |
|---|---|
| Vendor | Digital Airways GmbH, Basel |
| Law | limits from the Swiss Labour Act with legal reference, public holidays of all 26 cantons |
| Scope | time tracking, absences, expenses, salary overview, recruiting, org chart |
| Delivery | web app in the browser, no installation |
| Hosting | Microsoft Azure Switzerland |
| AI | on click, via Azure AI, never decides on its own, no model training on customer data |
| Sign-in | Microsoft Entra ID, Google Workspace or email, two-factor can be made mandatory |
| Data protection | access requests under Art. 25 FADP as an export, verified change log, no behaviour monitoring |
| Not included | payroll run and shift planning. Working time exportable as CSV and PDF |
Reviewed by Dario Tomas, CEO of Digital Airways, former quality manager for ISO 9001 and 14001. Digital Airways is ISO 9001:2015 certified. Updated .
Where HR management is scattered today
- Personnel records sit in binders, emails and on different drives
- Who may see which people data is not properly governed anywhere
- A salary or percentage change is entered, but nobody remembers from when it applied
- With every joiner and leaver some step gets forgotten
CrewDeck
How you run HR management in CrewDeck
Changes with a valid-from date
Every change to salary, percentage or department gets a valid-from date and an entry in the change log. It is always clear what applied when.
Roles and permissions
Roles govern who sees which people data. Managers see their team, HR sees more, and both are logged.
Joiners and leavers with checklists
Onboarding and exits run on checklists. New joiners enter their master data themselves through a link, and the contract is built from a template and signed on screen.
Org chart and staffing plan
The structure of your business with managers and deputies, plus the staffing plan. The approval routes for holidays and expenses follow from it.
Access requests under Art. 25 FADP
When a person requests access, a complete export of their data is produced, with all versions and corrections.
What changes for you
- All people data in one place instead of binders and drives
- Every change is traceable with date and name
- Joiners and leavers are handled completely every time
- An access request under the FADP is answered without a search
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Frequently asked questions
What belongs in a personnel file?
Everything needed for the employment relationship, such as personal details, contract and contract changes, salary, appraisals and references. Anything that does not concern suitability for the job and is not needed for the contract does not belong in it under Art. 328b CO.
May employees see their personnel file?
Yes. Under Art. 25 FADP every person is entitled to information about the data processed about them. CrewDeck provides this as a complete export, with all versions and corrections.
How long must a personnel file be kept?
There is no single period for the whole file. Working time records must be kept for at least five years (Art. 73 para. 2 ArGV 1), payroll records as accounting vouchers for ten years (Art. 958f CO), everything else only as long as necessary. CrewDeck does not replace legal advice, responsibility for retention and deletion stays with the employer.
Can another customer see our people data?
No. Every customer sees only their own data. The separation applies at database level and a dedicated test guards it.
Can we import existing people data from Excel?
Yes. Master data can be imported through an Excel template. You then add contract, percentage and further details in the file.
Does CrewDeck also run payroll?
No. CrewDeck keeps a salary overview with salary bands and scenarios. Salary requests run through team lead, HR and management, and the salary change letter is produced directly from them. CrewDeck does not run payroll, and there is no payroll interface.
One file per person instead of binders and drives.
In 30 minutes we show you the personnel file, roles and org chart in CrewDeck, on your own workflows.
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