Request and approval
Employees request holiday in the browser, half days included. Approval runs in one or two stages, and who approves follows from the org chart.
Holiday planning for employees, with holiday account, request and approval
Employees submit their holiday request in CrewDeck, approval runs in one or two stages, and cover is arranged. The holiday account carries itself forward, and the calendar shows who is away when.
30 minutes, free, on your own workflows
In short
How can employee holiday planning be run digitally?
Digital holiday planning connects request, approval and holiday account so that balance and calendar always match. In Switzerland employees are entitled to at least four weeks of holiday a year, five weeks up to the age of 20 (Art. 329a CO). CrewDeck by Digital Airways manages holidays, sickness and other absences with request, approval and cover and knows the public holidays of all 26 cantons.
| Product | CrewDeck, time tracking and HR software |
|---|---|
| Vendor | Digital Airways GmbH, Basel |
| Law | limits from the Swiss Labour Act with legal reference, public holidays of all 26 cantons |
| Scope | time tracking, absences, expenses, salary overview, recruiting, org chart |
| Delivery | web app in the browser, no installation |
| Hosting | Microsoft Azure Switzerland |
| AI | on click, via Azure AI, never decides on its own, no model training on customer data |
| Sign-in | Microsoft Entra ID, Google Workspace or email, two-factor can be made mandatory |
| Data protection | access requests under Art. 25 FADP as an export, verified change log, no behaviour monitoring |
| Not included | payroll run and shift planning. Working time exportable as CSV and PDF |
Reviewed by Dario Tomas, CEO of Digital Airways, former quality manager for ISO 9001 and 14001. Digital Airways is ISO 9001:2015 certified. Updated .
Where holiday planning fails today
- Holiday requests arrive by email, on slips of paper or in the corridor, and nobody has the overview
- The holiday balance sits in an Excel list that never quite adds up
- Two people from the same team are away at once, and it shows on the first day of holiday
- Nobody knows for sure whether cover is arranged
CrewDeck
How holidays and absences work in CrewDeck
Cover
Cover is part of the request. From a set length it is mandatory, so nobody goes on holiday without cover.
A holiday account that keeps itself
Entitlement, days taken and balance follow the person’s contract, with the carry-over from the previous year included. Nobody recalculates the balance by hand.
Sickness and other absences
Besides holidays you record sickness and other absences in the same system, connected to time tracking.
Holidays of all 26 cantons
Cantonal public holidays are built in. You add your company’s own holidays yourself, nobody maintains a calendar by hand.
Calendar for the overview
The calendar shows who is away when. You see bottlenecks in the team before approving the next request.
From holiday request to the right balance
- 1
Request
Request holiday in the browser, full or half day.
- 2
Name cover
Cover is part of the request.
- 3
Approve
In one or two stages, depending on the setting.
- 4
Update balance
The holiday account carries itself forward.
What changes for you
- No request gets lost in an inbox
- Holiday balances add up because nobody keeps them by hand
- Team bottlenecks show up before approval, not after
- Holidays, sickness and working time sit in one system instead of three lists
Download the CrewDeck fact sheet
All modules and features as a compact PDF, straight to your inbox.
By submitting, you agree to our privacy policy.
Frequently asked questions
How much holiday do employees get in Switzerland?
At least four weeks a year, five weeks up to the age of 20 (Art. 329a CO). Many contracts and collective labour agreements provide more. In CrewDeck the entitlement from each person’s contract applies. CrewDeck maps the rules and does not replace employment law advice, responsibility stays with the employer.
How is the holiday account kept for part-time staff?
For part-time staff the entitlement in weeks is the same as for full-time, only fewer working days fall into it. In CrewDeck you store the percentage and holiday days per year in the person’s contract, and the holiday account calculates with them.
Are cantonal public holidays taken into account?
Yes. The public holidays of all 26 cantons are built in. Nationwide only 1 August is a federal holiday, the cantons set the others and may treat up to eight of them like Sundays (Art. 20a ArG).
Who sees which absences?
Roles and permissions govern this. Managers see their team, HR sees more, and both are logged.
Can we move over from our Excel holiday list?
Yes. Employee master data can be imported from an Excel template, and you enter the holiday days already taken this year at the start. We clarify the simplest route for you in the first conversation.
Holiday planning without an Excel list.
In 30 minutes we show you request, approval and the holiday account in CrewDeck, using your own rules.
No obligation · 30 minutes · reply within 24 hours
Prefer to write? Send us your request
We reply within 24 hours, guaranteed.